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compensation: $15 per hour
employment type: full-time
non-profit organization

Prominent national social services organization seeking a highly qualified Receptionist/Office Assistant to provide administrative, secretarial and clerical support to National Office management and personnel to maintain an efficient office environment.

Responsibilities

• Answer phones and transfer to the appropriate staff member
• Take and distribute accurate messages
• Greet public and clients and direct them to the correct staff member
• Coordinate messenger and courier service
• Receive, sort and distribute incoming mail
• Monitor incoming emails and answer or forward as required
• Prepare outgoing mail for distribution
• Fax, scan and copy documents
• Maintain office filing and storage systems
• Update and maintain databases such as mailing lists, contact lists and client information
• Retrieve information when requested
• Update and maintain internal staff contact lists
• Co-ordinate and maintain staff administrative records such as staff parking, staff phones and company credit cards
• Type documents, reports and correspondence
• Organize travel arrangements for staff
• Co-ordinate and organize appointments and meetings
• Assist with event planning and implementation
• Monitor and maintain office supplies
• Ensure office equipment is properly maintained and serviced
• Perform work related errands as requested such as going to the post office and bank
• Keep front office area clean and organized.

Education and Experience

• At least a BA Degree (Required)
• At least 3 to 5 years of experience as an administrative professional able to handle front office management
• Competent computer skills including MS Office
• Internet skills including use of e-mails, group messaging and data collection
• Numeracy and literacy skills

Key Competencies

• Organization and planning skills
• Work management and prioritizing skills
• Verbal and written communication skills
• Problem solving ability
• Attention to detail
• Accuracy
• Flexibility
• Reliability

Please note that candidates without the prerequisite experience need not apply. Thanks for your interest.
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 6939205489

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